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What Is Ground Rules in Project Management

Create an environment that promotes adherence to the ground rules. To be effective, the ground rules must be clear, consistent, agreed and followed. There are a few factors that should be taken into account when establishing the ground rules: In section 1.2 Leading a team, we saw that the most admired quality of an excellent leader is honesty. If we encourage the team to set ground rules and break or circumvent them, no one else will abide by them. We must therefore make sure that we honour them and fall back on them when necessary. Deadlines are important in a team environment, especially in terms of highly collaborative efforts such as team projects. Emphasizing the importance of due dates can help quickly clarify employee expectations and encourage them to prioritize effective time planning and management. Ground rules can help project teams collaborate more effectively by setting expectations for team collaboration. The ground rules can cover things like communication management, adherence to the standard etiquette and agenda, response times, and decision-making power. They are usually created in the first or “formative” phase of team building. When it comes to the ground rules, there is no silver bullet or predefined rules that work for any team. In addition, it is very important to establish the specific ground rules for your particular project and involve as many team members as possible in this process.

People who create ground rules feel more responsible for following them. If you`re creating ground rules for your team, here are some other examples you can use as inspiration for yourself: Thank you both for the valuable contribution and time to share your thoughts. With global teams, often people joining and leaving projects, as well as different cultures, it makes sense to have a project manager as a hub and team members as departments. I have always believed that succession planning is important, so the project manager`s support is always there. We, as a team, develop with the strengths and strengths of its members. Team rules determine how team meetings are conducted and what kind of general behavior the team adheres to. The ground rules not only moderate team behavior in the workplace, but also ensure that every debate within a team remains controlled. Teams can create ground rules at their first meetings and add or revise rules as needed. Without team ground rules, current behaviors and habits become the de facto ground rules of what is acceptable. This can be a problem if these habits are not aligned with the success of the project or organization or are disrespectful. It would be useless and hypocritical to bother to create basic team rules to ignore them when we see them violated. When we witness a violation, we should call it.

There is probably no reason to become pedantic or too harsh. Most violations of the basic rules are usually spontaneous at the moment. For example, during a lively discussion, talk about a calmer team member and not allow them to contribute. To facilitate the meeting on the basic rules, you can also divide the table into two parts – on the left side you place elements that relate to actions and behavior that are welcome, and on the right side are the elements that relate to unacceptable actions and behaviors. See an example of such a table (click on the image below to enlarge). If your team is spread across different sites, it will definitely affect your communication and collaboration and add extra points to your ground rules agreement. One of the most important differences concerns teleworking as the main means of communication. This feature can lead to basic rules such as the requirement to check all teleworking equipment and equipment before meetings, or muting microphones during the meeting to avoid side noise. So, diplomatically model the desired behavior and call the violation.

For example, “Joe, I noticed that you were angry with Vikas when he reported that the nozzle test had failed. Remember, we agreed that it`s okay to be the messenger with bad news. You can expect a problem-solving response. As one of our ground rules. I understand that you were frustrated, but we should not let this go on the messenger. “The ground rules must be created together at the beginning of the project. The project manager or an interested team member should lead the team in brainstorming the ground rules they want to define. One technique for coming up with ideas is to ask team members to think about the best teams they`ve ever worked on. What made it special? Why did it work so well? Let`s try to recreate that magic here.

Another problem with remote teams is jet lag. This can lead to additional ground rules regarding the schedule of team meetings and certain standards related to the handover of work. I think the basic rules of the project team should be rules that apply to EVERYONE. I don`t think the team leader should be singled out in any way or have any special rules for dealing with other team members. .

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